Self-Declaration and Self-Assessment Checklist

Those enrolled in Option A1 or A2 of the CanadaGAP® Program are required to complete the annual self-declaration and self-assessment checklist for each year that they are not scheduled for an on-site audit.

Each program participant will be mailed a hard copy of the forms from CanadaGAP. The forms can also be downloaded directly:

The idea behind the self-assessment is straightforward. It is to be completed in lieu of an audit, in Years 2, 3 and 4 of the four-year audit cycle. The questions on the checklist are to be answered while the main activities relevant to the program participant’s food safety program are occurring (e.g., harvesting, packing, storing, shipping, etc.). This would correspond roughly to the timing of your previous audit(s).

The forms must be completed and returned to the Certification Body at least 30 days (one month) before the current certificate expires. The forms can be submitted in hard copy, by fax, or electronically. Further instructions on completing the forms, and contact information for CanadaGAP certification bodies are available above.

Failure to return the completed self-declaration and self-assessment will result in loss of certification. Loss of certification means starting the audit cycle over again in Year 1 with a new on-site audit.

It is the program participant’s responsibility to return the completed forms at least 30 days (one month) before expiry of a current certificate, in order to maintain CanadaGAP certification. No reminder notices will be issued nor will follow-up occur from the CanadaGAP Program or the certification body (audit company).

The Certification Body will review the forms and contact the program participant if there are questions about continuing compliance with CanadaGAP requirements. It is possible for the Certification Body to require an on-site audit if the reviewer is not satisfied with the answers provided. They may also ask for corrective actions to be taken. The fees for “triggered audits” or corrective actions requested as a result of reviewing the self-assessment are at the program participant’s expense.

The cost of the review of the self-assessment itself and the issue of new certificates is covered by the participant’s annual program fees to CanadaGAP.

If the certificate expires, the program participant will have to reapply and start in Year 1 of the four-year audit cycle with a new on-site audit at the program participant’s expense.

If selected for a random audit, the fees are not charged to the program participant. Random audit costs are covered by annual program fees collected by CanadaGAP. If corrective action requests result from a random audit, fees charged by the certification body for additional follow-up on corrective actions are at the program participant’s expense.

For Option A2 only:
If you are enrolled in option A2 and are chosen for a random audit, the four-year cycle will reset itself from the date of your audit. For example:

2012: Year 1
2013: Year 2
2014: Year 3 - Chosen for a random audit. The cycle resets and 2014 becomes Year 1
2015: Year 2, etc.

Other Uses of the Self-Assessment Checklist

The self-assessment checklist may be used for other internal purposes by companies participating in the CanadaGAP Program. For instance, the checklist can be used by a company to complete its internal audit. It is also used by groups participating in Group Certification Option A3. When the self-assessment checklist is used for those purposes, the information and instructions above regarding deadlines and submitting the forms to the Certification Body do not apply.

Questions? [email protected] or 613-829-4711.