Audit Checklist2017-11-14T17:18:46+00:00
What would happen if an auditee did NOT obtain a current/valid certificate from one of their outside service providers?2018-03-23T15:09:21+00:00

The auditee would be scored in Question P2 of the CanadaGAP audit checklist. If ANY certificate is missing for any service(s) being outsourced, the most the operation can receive during an audit is 5/10 for this question. The auditee must have a valid food safety certificate/third party report from ALL outside service providers for EACH service provided.

In addition, if the auditee does not have a certificate from an outside service provider performing an activity, then the Certification Body must be informed after the audit, and the relevant activity will be excluded from the operation’s certificate. An operation that is using the services of an uncertified/unaudited service provider will have a certificate that states that the outsourced activity is excluded from the scope of certification.

If operations in Options A1 or A2 indicate during the completion of their self-declaration and self-assessment checklist that they are not meeting the requirements for outside service providers, the Certification Body will be informed, and that activity will be excluded from the scope of their certificate.

What does an operation need to do to show they have met the requirements for the calibration of their agricultural chemical application equipment?2018-03-23T14:42:16+00:00

The requirements for the calibration of agricultural chemical application equipment can be found in Section 8.3 of the CanadaGAP Food Safety Manual(s).

The CanadaGAP manuals state:

  • At the start of the season, when inspection results indicate a need, when equipment is changed and/or if tractor speeds are adjusted, the person responsible calibrates production site equipment as per calibration procedures.
  • The person responsible calibrates the following production site equipment (check all that apply; if not applicable, proceed to the next sub-section: Building Equipment):
    • Agricultural chemical applicator (e.g., all sets of sprayer nozzles, seed treaters, granular/liquid applicator, etc.)
  • The person responsible records detailed results of the calibration for agricultural chemical applicators (File under Tab: Calibration Instructions).
  • The person responsible records the calibration activity on Form (I) Equipment Cleaning, Maintenance and Calibration OR __

The calibration of agricultural chemical application equipment would be covered under question D3) on the CanadaGAP Audit Checklist. It states: Agricultural chemical application equipment (in both the production site and building) is calibrated according to written instructions and records are kept?

In order for an operation to receive full marks on the calibration of their agricultural chemical application equipment, the auditor would be looking to see what equipment was calibrated, when the calibration was completed, who did the calibration, a procedure based on expert recommendations and the math and calculations (detailed results) involved in the calibration (including measurement of the output from individual nozzles). It is not enough to record the calibration activity on Form I. The other information listed above must also be available.

Can half marks be given on the audit checklist?2017-11-03T16:25:54+00:00

Yes.

Does the guidance in the auditor’s comments/observations column (right hand column) in the audit checklist correlate directly to the score given to the question (i.e., six boxes in the right hand column and 6 points allotted for the question – is each box worth 1 point each?)?2017-11-03T16:25:55+00:00

No. The guidance in the right hand column is only that. It does not directly correlate to the points allotted for the question. However, the left hand column DOES correlate to the score directly. Under the question in the left hand column, if there are boxes given, these will be directly related to the score. (i.e., if there are six boxes in the left hand column and 3 points are allotted for the question – each box is worth 0.5 points each).

If an agricultural chemical applicator does not meet the CanadaGAP requirement, how is this scored in the Audit Checklist (Section E – Question #9)?2017-11-03T16:25:56+00:00

This question is scored on an all or nothing basis. Either the applicator is in compliance with the standard or they are not. There is no “INCOMPLETE” option available for this question. If the applicator is in compliance and has proof of this, they receive full marks; otherwise the score is ‘0’. If there are multiple applicators, ALL applicators are expected to be in compliance. Scoring is based on the worst case scenario (e.g., if 4 out of 5 applicators are in compliance the score is still 0).

In question L3A and L3B of the audit checklist, what does the yellow highlighting mean? How do the scoring charts work? Can part marks be given?2017-11-03T16:25:56+00:00

The yellow highlighting shows which water uses the operation will AUTOFAIL on the audit if NO water tests for potability have been completed.

Both charts (one out of 10 points for L3A and the other out of 8 points for L3B) work the same way, except for the autofail as explained above. The Yes/No guidance in the charts will be used to determine the scoring.

In the chart in L3A (out of 10 points):

The operation must provide results from two tests that show potability for each water use. Each test is worth 5 points. The marks are not for how many uses/sources the operation has. Instead, overall compliance with the requirement is scored. For example if the operation has two wells which would require two tests each, the tests are NOT worth 2.5 each. Each well is considered in turn. If they have tested the first well twice at the appropriate times but they have not tested the second well at all, they will AUTOFAIL because one of their water uses is not proven potable. The operation has not met the program requirement to show potability for all water uses.

If the operation had tested the first well twice at the appropriate times and only tested the second well prior to use, they would score 5/10. They would NOT get 7.5 points. The marks are allotted based on completing testing for ALL of the water uses. The scoring is determined by the tests not completed (unless of course they have all been done appropriately).

In the chart in L3B (out of 8 points):

As in the chart in L3A, the operation must provide results from two tests that show potability for each water use. Each test is worth 4 points. If no testing at all has been done on one (or more) of the water uses, the score is 0. The Yes/No guidance in the chart will be used to determine the scoring.

If an operation is receiving product, how would this question be scored in Section P Question P1 of the audit checklist?2018-03-23T09:15:38+00:00

If ANY certificate is missing, the most the operation can score is 5/20. For brokerage operations, if any certificates are missing, scoring is not automatically 5/20. Points can be assigned between 1 and 19.