Annual General Meeting

Previous Annual General Meetings

General information on past AGMs is available on our past AGMs page. If you would like to see minutes, resolutions, or financial statements, you must be a member of CanAgPlus, as those documents are available on the Members Only section of our website. If you do not know the log in information, please contact the CanadaGAP office.

For more information and policies that apply for the CanAgPlus AGM, please click on the following topics below.

Registration

You must register in advance if you wish to attend the AGM.
Registration is free.
Each company or Group enrolled in CanadaGAP may identify one voting delegate for the AGM. This could be the person responsible for the operation, or the Group’s manager/coordinator. It could also be an appointed proxy who will vote on behalf of the company or Group.
An individual may be appointed as proxy by more than one company or Group.
If a member wishes to change their voting delegate or appointed proxy, they may do so by resubmitting the Registration Form, appropriately signed and dated.

Election of Directors and Advance Voting

Typically, four director positions are up for election at the AGM.
Members can vote in advance on-line or by returning the voting ballot by mail.

Voting Policy

To be eligible to vote in the election, members must have their account with CanadaGAP in good standing and must have signed the membership agreement with CanAgPlus. (If in doubt, please confirm with CanadaGAP at info@canadagap.ca or 613-829-4711).

Member voting is optional. Those who do not wish to participate may opt out.

If a company or Group enrolled in CanadaGAP is not sending a delegate to the meeting or appointing a proxy to vote on their behalf, they may still vote in the election of directors in advance of the meeting, either on-line or by mailed-in ballot.

Voters must identify themselves in order for their ballot to be validated. The following will be confirmed:

that you are a member in good standing of CanAgPlus
that only one ballot has been cast in your company/Group’s name
that your ballot is correctly weighted according to your enrolment option.

Once confirmed, identifying information will be separated from your ballot. Ballots will be treated as anonymous and only the results tallied for presentation at the AGM.

The Voting Policy and Procedures for the AGM are available here.

Agenda

The following business is to be transacted at the AGM:

• Presentation of the fiscal year’s Financial Statements
• Adoption of Minutes from previous AGM
• Appointment of the Public Accountant
• Election of four directors
• Resolutions

Resolutions

Resolutions can be submitted by CanAgPlus members in advance of the AGM. Resolutions are reviewed for compliance with the CanAgPlus Resolution Policy and approved by the Resolutions Committee.